AERC Events Portal

Information for Participants

Clothing

The weather in March is sunny with some showers and cloudy intervals. Temperatures range between 26oC and 32oC. Updated information on the weather in Abidjan is also available at:  http://www.cnn.com/WEATHER/

Transport to the Hotel

Participants will be met by a shuttle from the airport in Abidjan to the Sofitel Abidjan Hotel Ivoire, where accommodation will be provided. The drivers have a schedule for your arrival so please look out for a board with your name on it or marked “AERC”.

Hotel

Participants will stay at the Sofitel Abidjan Hotel Ivoire. The AERC has negotiated a rate on a ‘Bed & Breakfast’ basis.  The hotel has a list of participants staying there (confirmed bookings) and the AERC will meet accommodation and breakfast costs for all participants.  All other expenses (laundry, telephone, business centre, etc) should be settled directly with the hotel as the AERC is not liable for such expenses. Breakfast will be served at the Main Restaurant located on the ground floor.

Meeting Venue

The seminar sessions will be held at the African Development Bank Conference Centre. There will be transport to and from the conference venue. The plenary sessions will be held in the Conference Hall located on 10th floor. There will be no breakaway sessions, but a team drafting the conference communiqué will be allocated a room on the same floor. Kindly familiarize yourself with the location of these rooms before the seminar begins.

Name Tags

All participants will be issued with name tags at the entrance of the African Development Bank Building by the AfDB Security. To facilitate access to the meeting rooms and for security and other reasons, all participants are advised to wear their conference badges at all times.

Secretarial services & Other assistance

Secretarial services and other assistance (typing, e-mail, photocopying and communications) are available for a nominal fee at the hotel’s Business Centre located on the ground floor. The AERC Secretariat will be based in one of the rooms located on 10th floor at the AfDB Conference Centre, next to the Business Centre.  Any other assistance required from AERC can be sought here.

Air travel reconfirmations

Please give your ticket to Catherine Mwalagho or Edith Mutui on Monday, 13 March 2017 at the AERC Secretariat so as to allow sufficient time to reconfirm your return flight.

Payments & Currency change

All participants are requested to contact Pamela Kilwake at the AERC Secretariat, who will pay per diems to cover meals, incidentals and travel related costs. For those of you who wish to settle your personal bills with credit cards, the hotel accepts Visa and Master Cards.

Coffee/Tea breaks

Coffee and tea will be served each morning and afternoon at the hotel at a central place during the sessions, and is already prepaid for all participants.

Lunch

Lunches will be served next to the Conference Venue. The plenary conference hall is located on the 10th floor at the AfDB Conference Centre. The lunches have already been paid for all participants.

Evening meals

Participants may have their evening meals at the hotel’s restaurant. There is also a wide range of restaurants not too far from the hotel that cater for all tastes and budgets. It is recommended that participants use a licensed taxi service when moving around in the city (this can be organized by the concierge at the hotel), especially at night.  Participants are expected to settle their bills for evening meals directly with the hotel.

Travel & Medical insurance

The AERC has arranged for short-term general medical, travel and accidental insurance coverage for each participant. Catherine Mwalagho and the Front Office Manager on duty at the hotel will be on hand to assist participants who may require medical attention while in Abidjan.

Social events

There will be an opening cocktail on Monday 13 March 2017 at 17h30. Participants will also be treated to a closing dinner on Tuesday 14 March 2017 at 19h00. Transport will be provided to all participants departing on the same evening to the airport. Those leaving on the same evening are advised to have their luggage ready in order to facilitate transfer to the airport immediately after the dinner.

Security

Like in any other city in the world, participants are advised to take the necessary security precautions for their personal belongings. You may seek assistance from the hotel regarding items that require safekeeping.

Emergency telephone numbers

In the event that you run into any problems on transit, on arrival or while you are in Abidjan, please call the hotel at the following number and ask for Charles Owino, Edith Mutui or Catherine Mwalagho who will assist you:

 

Tel: + 225 22 48 26 26            Fax:  + 225 22 48 25  58
Website: www.sofitel.com       Email:  H8844@sofitel.com